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Touchstone Database: Description Template

The following table represents the Touchstone collection level description template.   The template is based on the work of RSLP.  

Collection Record
Identity Statement Area
Reference code Mandatory
CLD code Mandatory
Title Mandatory
Contents date/s of creation Mandatory
Context Area
Archival/Custodial history   
Description of collection Mandatory
Accrual status   
Dates of accumulation   
Temporal coverage  
Conditions of access and use area
Conditions governing access Mandatory
Access conditions URL
Legal status   
Copyright status   
Conditions governing reproduction   
Language (codes) Mandatory for printed collections
Language (prose) Mandatory for printed collections
Physical characteristics and technical requirements   
Finding aids Mandatory (may be 'None')
Described collection   
Locator Mandatory (if not provided in parent record)
Type Mandatory
Strength (prose) Mandatory for printed collections
Strength (code) Mandatory for printed collections
Allied materials area
Associated units of description   
Related units of description   
Publication note/associated publication   
Note area
Editing information
Date/s of description Mandatory
Copy or copies of description
Created by
Updated date
Updated by
Personal names   
Family names DO NOT USE
Corporate names   
Place names   
Location : Administrator/s : Owner/s : Collector/s
Agent ID
Telephone number   
Fax number   
E-mail address   
Access conditions
Additional fields for Location
Location URL Mandatory if available
Opac or other catalogues  
Overall holdings  
Acquisition date range/s   
Acquisitions information   
Collection policy   
Retention policy   


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Last updated: November 02, 2010
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